1 CHAPTER GENERAL PROVISIONS
The objectives of ÄCC shall be:
a) To provide a platform for people interested in cricket to play and enjoy taking part in cricket activities.
(b) To increase the Awareness and Interest for Cricket as a Sport among the Swedish population through developmental activities including Training, events and Competitions as a Non-Profit Organization.
(c) To develop Youth Cricket and Women’s Cricket in Älmhult to promote healthy lifestyle.
(d) To Support and encourage the playing of Cricket in accordance with the Laws of Cricket, Laws of Svenska CricketFörbundet and display the best traditions of sportsmanship at all times.
1.2 Association’s name etc.
The Organization shall be called as “Älmhults Cricket Club” in English and shall be referred to as “ÄCC” hereafter.
The corporate identity of ÄCC is 802495-9564
The headquarters of ÄCC shall be located in Älmhult.
1.3 Composition, affiliation etc.
ÄCC consists of the persons who have been included in ÄCC as members.
ÄCC is a member of the following specialidrottsförbund (SF): Svenska Cricket Förbundet (SCF) and is thereby also connected to Sveriges Riksidrottsförbund (RF).
ÄCC is obliged to abide by the statutes, competition rules and decisions of the aforementioned organizations.
At the request of the SF or the relevant SCF & RF board, ÄCC is obliged to make ÄCC’s documents available and provide the information requested by these bodies.
1.4 Deciding bodies
ÄCC’s decision-making body is the annual general meeting (AGM) and extraordinary general meeting. An extraordinary general meeting can be called by the board for matters which may not wait until the AGM.
Operational decisions shall be taken by the elected board during the financial year
1.5 Business and financial year
The business and financial year for ÄCC comprise the period from 1 January to 31 December.
1.6 Signing authority
ÄCC’s company is signed by at least 2 members of the board jointly.
The Chairman is the co-signatory and co-authority for opening and operating the Bank Account of the ÄCC.
The Cashier is the co-signatory and co-authority for opening and operating the Bank Account of the ÄCC.
1.7 Changes to the statute
To amend these statutes, a decision of the AGM is required with a simple majority of the votes cast.
Proposals for amendments to the statutes may be submitted in writing by both member and the board.
Members have voting rights only after the payment of full membership Fees
Any member under suspension shall have no voting rights in the AGM.
In the case of votes that do not relate to elections, in the case of equal votes, the proposal supported by the Chairman of the meeting shall apply.
1.8 Disputes / arbitration clause
In disputes where the parties are enskild medlem, officers, associations, Idrotts AB, SDF, DF, SF or RF may not be brought to court.
Any dispute shall be settled in accordance with established rules of ÄCC. In case where there are no specified rules in the ÄCC stadgar and club rules, the RF rules or the SCF rules shall apply.
ÄCC shall strictly adhere to SCF rules when it comes to suspending a member in case of misbehavior.
1.9 Dissolution of ÄCC
If ÄCC has to be dissolved due to reasons beyond control, a resolution should be passed at a specially called extraordinary AGM, with at least a two-thirds majority.
In the unlikely event of the dissolution of ÄCC, the assets should be distributed equally among the members. An agreement to this effect should be reached between the present members at the AGM passing the resolution for the dissolution of ÄCC.
The decision, together with copies of the board’s and annual general meeting’s minutes in the case, as well as the auditor’s report and balance sheet and profit and loss accounts, must be sent immediately to the relevant RF/SCF.
2 ASSOCIATION MEMBERS
All persons who wish to support ÄCC’s purposes are entitled to apply for membership. Application for membership may be refused only if it can be assumed that the applicant will counteract ÄCC’s purpose, the value of sport or otherwise harm ÄCC’s interests.
Membership is granted by the Board. Membership is valid for one ÄCC financial year.
Decisions to reject the membership application shall be made by the Board. In case of non-consensus in the board, 2 out of the 3 members who have voting rights shall have voted to reject the membership. Decision to reject the membership application shall be brought up formally in the agenda for the board meeting and shall be formally documented in the meeting minutes for future records.
Before making such a decision, the person in question must be given the opportunity, within a certain time, at least 14 days, to comment on the circumstances which are the reason why membership is questioned.
In the decision to reject the membership application, the reasons must be reported and state what the applicant should observe in order to appeal the decision. Within three days from the date of the decision, the decision must be sent in writing to the person who has been refused the application.
Decisions to reject the membership application may be appealed by the person concerned within three weeks to the relevant SF.
2.2 Member’s obligations and rights
• Shall comply with ÄCC’s statutes and decisions made by ÄCC board and comply with the statutes, competition rules and decisions of the organizations mentioned in section 1.3,
• Shall pay the fees decided by ÄCC,
• Approves, through its membership, that ÄCC may process personal data in order to conduct appropriate activities in accordance with ÄCC statutes in force at any time and in accordance with any other conditions for processing personal data decided by ÄCC;
• Has the right to participate in meetings organized for the members,
• Is entitled to information about ÄCC’s affairs to the extent that follows from Section 6.2,
• Does not have the right to access ÄCC’s holdings or property when dissolving ÄCC.
2.3 Member’s participation in competition activities
Member who has paid the agreed ÄCC fees has the right to participate in ÄCC’s sporting activities under the forms that are accepted in sports and on the same terms as apply to other members.
When participating in a competition or show, a member represents his or her association only.
ÄCC board determines the conditions for member participation in competition or show.
2.4 Withdrawal of membership
A member wishing to withdraw from ÄCC must notify this in writing.
In case of members having dues over two months, ÄCC shall terminate their membership with ÄCC.
Unless otherwise decided, membership ceases in accordance with the first or second paragraph when the member is removed from the membership list. The person must be informed in written that the membership has ended.
2.5 Exclusions etc.
All members must clear their dues to club by end of the current month. In case of members not clearing their dues by end of the month, ÄCC shall exclude the member from selection in any sporting activities with ÄCC until the dues are cleared.
Members may also be excluded if the member opposed ÄCC’s activities or purposes, violated ÄCC’s statutes, the values of sport or otherwise damaged ÄCC’s interests.
Exclusion is valid until further notice. Decisions on exclusion may, however, be limited to a certain period. Such time-limited exclusion may at most include six months from the date of decision.
If sufficient reasons for exclusion do not exist, ÄCC may instead notify the member of a warning.
Decisions on exclusion or warning may not be made without the member having, within a certain period specified by the ÄCC Board, at least 14 days, given the opportunity to comment on the circumstances that caused the membership to be questioned.
In decisions on exclusion or warning, the reasons must be reported and stated what the member must observe for appeal of the decision. The decision must be sent to the member within three days from the date of the decision.
A decision to refuse membership, the termination of the membership or warning may be appealed to SRF in accordance with the SRF’s rules.
2.7 Termination of membership
Decisions on termination of individual membership do not apply until the complaint period has expired, or when a decision has been appealed and the case has been finally settled.
3 ANNUAL GENERAL MEETING
3.1 Time and notice
The annual general meeting, which is ÄCC’s highest decision-making body, is held before the end of February in time and place decided by the board.
Notice of the annual general meeting and draft agenda shall be provided by the board no later than four weeks before the meeting to the members in the manner determined by the board. If a proposal has been made regarding a change of statute, closure or merger of ÄCC with another association or other matter of material importance to ÄCC or its members, this shall be stated in the notice.
The annual report / annual accounts, the auditors’ accounts, the business plan with budget and the board’s proposal and motions received with the board’s opinion shall be available to the members no later than two week before the annual general meeting. The notice shall state where these documents are available.
3.2 Proposals for matters to be considered by the annual general meeting
Both the member and the board may make proposals to be considered by the annual general meeting.
Proposals from a member (exercise) must be received by the board no later than two weeks before the annual general meeting.
3.4 Composition and decision-making
The annual general meeting consists of members who are entitled to vote.
Board may also invite people from SRF, SCF; RF, SDF, DF, Smålandsidrotten, Älmhults Kommun or sponsoring organisations as observers to annual general meeting or extra annual general meeting of ÄCC.
3.5 Right to vote and right of expression and proposal at the annual general meeting
Only ÄCC club members shall have voting rights. Members have voting rights only after the payment of membership fees. Honorary members and members below the age of 18 years do not have voting rights.
At the AGM of the ÄCC, each affiliated club member shall have one vote.
All members under exclusion mentioned in section 2.5 at the time of the AGM shall have no voting rights in AGM.
3.6 Issues at the annual general meeting
At the annual general meeting, the following shall be dealt with and recorded:
1st Determination of voting list for the meeting.
2nd Election of chairman and secretary for the meeting.
3rd Choice of protocol adjusters and voice counters.
4th Ask if the meeting has been properly advertised.
5th Establishment of agenda.
6th ÄCC board’s report with annual report / annual audited accounts for the latest business / fiscal year.
7th Auditors’ report on the Board’s management during the latest business / fiscal year.
8th Determination of membership fees.
9th Determining the business plan and the treatment of the financial plan for
the upcoming operating fiscal year.
10th Processing of the Board’s proposal and motions received in due time.
11th Election of the chairman, secretary and cashier/Finance Secretary of ÄCC for a
period of one year;
Two auditors for a period of one year.
Two members of the nomination committee for a period of one year
12th Any other issues that have been reported under item 5 and decisions in question of major
economic or other decisive importance for ÄCC or members may not be taken unless it
has been included in the notice of the meeting.
Electable to the Board and the Nomination Committee are entitled voting members of the
Club. Employees within ÄCC may, however, not be elected as a member or deputy in
the board, the nomination committee or the auditor or deputy auditor in ÄCC.
3.8 Extraordinary annual general meeting (EAGM)
The board can call the members for extra annual general meetings.
EAM can be called when 50% of ÄCC members (excluding honorary members) submit a written request for it to the ÄCC chairman.
Such petition must be written in writing and contain the reasons for the request.
When the Board receives a request for an extraordinary annual general meeting, it shall within 14 days announce such a meeting to be held within 1 months from the request received.
Notice with proposal for agenda for extraordinary annual general meeting shall be sent to the members in the manner determined by the Board no later than seven days before the meeting. If the board fails to announce or call for an extraordinary annual general meeting, those who have made the request may take measures according to the preceding paragraph.
At extra annual general meeting, only the question (s) specified in the proposal are processed.
3.9 Resolution and vote
With the exception of those in Section 1.7, and Section 1.9 mentioned cases are decided upon by voting all matters by simple majority. Simple majority can be either absolute or relative.
Elections are decided by relative majority. By relative majority is meant that the (those) who received the highest number of votes is chosen (chosen) regardless of how these votes relate to the number of votes cast.
Voting takes place openly.
In the case of votes that do not relate to elections, in the case of equal votes, the proposal supported by the chairman of the meeting shall apply.
3.10 Entry into force
Decisions made by the annual general meeting are valid from the end of the annual general meeting unless otherwise stated.
4 NOMINATION COMMITTEE
The Nomination Committee shall consist of the Chairman and one another member. Both are elected in the Annual Meeting.
The Nomination Committee shall prepare the elections for the upcoming annual general meeting, and in this work shall continuously follow the work of the Board and the auditors during the financial year.
The nomination committee shall, no later than two months before the annual general meeting, ask them whose term of office expires at the end of the meeting, if they wish to nominate for the next term. Thereafter, the Nomination Committee shall inform the members of any cancellations. The Nomination Committee shall inform the members that they have the right to submit proposals for candidates.
No later than two weeks before the annual general meeting, the nomination committee shall notify voting members of its proposal, and notify the names of the persons who have otherwise been proposed before the nomination committee.
Before the candidate nomination starts at the annual general meeting, the nomination committee shall announce its proposal regarding the election to which the nomination relates.
Those who are part of the Nomination Committee must not unauthorizedly disclose what they have become aware of in this capacity.
5.1 Auditors and auditing
ÄCC’s accounts and administration shall be reviewed annually by the auditors appointed by the annual general meeting. The auditors should be independent of those they have to review.
The auditors have the right to continuously consult ÄCC’s accounts, annual general meeting and board protocoll and other documents. ÄCC’s accounts for the most recent business and financial year shall be the audited no later than one month before the annual general meeting.
The auditors shall review the Board’s management and accounts for the latest business and financial year and submit the auditor’s report to the Board no later than 14 days before the annual general meeting.
The board shall handover all annual report / annual accounts at the time of AGM announcement to the auditors.
6 THE BOARD
The board shall consist of chairman, secretary and cashier.
Any member (except Honorary) should be part of club for consecutive two years to have the right to join and hold any position in the ÄCC board.
In case of resignation or removal of any of the board member, a new AGM has to be called by the board and this AGM shall elect the replacement for the person(s) resigned or removed.
A single person should not be a part of board member directly or indirectly more than 2 consecutive years.
6.2 The duties of the Board
• The Chairman shall call, preside over and adjourn all ÄCC meetings.
• He shall organize the routine business of ÄCC through his leadership of the Executive Council.
• He is responsible for the management of ÄCC’s representation in Cricket League and other Tournaments.
• He shall perform other duties if his services are required by the EC from time to time.
• He is the co-signatory and co-authority for opening and operating the Bank Account of the ÄCC.
• The Secretary shall be the custodian of all ÄCC records and maintain a record of the minutes of all the meetings.
• He shall be responsible for ÄCC’s correspondence and follow the directions by the Chairman and the EC.
• He shall notify each member club of all relevant meetings.
• The Cashier shall have custody of all the funds of ÄCC.
• He shall maintain the financial records of ÄCC up to date.
• He is responsible for the collection of membership fees from ÄCC members.
• He shall be the convener for identifying and organizing special activities for the generation of funds for SCB.
• He shall disburse funds with proper approval of the Chairman and the EC.
• He is the co-signatory and co-authority for opening and operating the Bank Account of the ÄCC.
• He must provide the EC with an accurate and up-to-date copy of the ÄCC’s financial accounts whenever required.
• He shall present a written financial report at the AGM, duly signed and audited. Without this document, the AGM cannot take place.
• He shall perform other duties if his services are required by the EC from time to time.
• Cashier should publish the statement of account every month so that all members know and pay on time. Captain should know who all are defaulters and team selection should happen as per the same.
• Cashier must publish information on ÄCC Website and distribute information via email to club members by 5th day of each month, for topics below:
o Paid Member’s names and their membership type.
o Member’s name who have outstanding membership fee, match fees or any other dues (including amount) towards club.
• In case Cashier does not publish/update this information on ÄCC website and distribute information via email two subsequent months, Board should call extra AGM immediately to bring proposal to discharge cashier from his/her duties and hold election for Cashier position, if AGM approves discharge.
In case of board member’s not performing the duties stated above for two months in a row, ÄCC members can call for an extra annual general meeting following the rules stated in section 3.8. A new election can be held for positions in the board.
6.3 Notice, quorum and voting
The Board shall meet on the notice of the Chairman. The chairman is obliged to summon a meeting when at least one member has requested it. If the chairman fails to issue a notice, those who have made the petition may call a meeting.
The chairman may decide that the case shall be decided by written vote (decision by capsulam) or by telephone meeting or by other technical equipment.
At a meeting or decision making according to the preceding paragraph, minutes shall be drawn up. Minutes shall be signed by the chairman of the meeting and appointed secretary of the minutes. Deviating meaning shall be recorded in the minutes.
7 OTHER ASSOCIATION BODIES
7.1 Committees, working groups and other underlying association bodies
ÄCC must have the following sections / committees for its sporting activities:
The board of ÄCC shall, in special instructions or in any other appropriate manner, determine the powers and obligations that the underlying bodies have.
7.3 Budget and business plan
The section / committee for the respective sports activities and other permanent committees shall draw up proposals for the budget and operational plan for the section / committee to apply during the next financial year. Budget and the plan are submitted to the Board for approval on time as it decides. The Board makes the changes in the budget and the plan that are deemed necessary with regard to ÄCC’s obligations in various respects, the financial position of ÄCC or the expected development of the sports activities.